When you report to a client (renewal or mid-term) one week later task to set up a new 3 month schedule through the Gemini template. To do this, you will have set up a task at reporting time for one week later to do 3 month schedule. When this comes up -

To make this a seamless process follow the process below -

What to Attach

Always attach these two files to your message:

1. The Client Report: (e.g., the Renewal or Mid-term report you just created).
2. The Features Schedule: (The "Features for 2026-27.docx" file).

The Master Prompt

Copy and paste the text below into Gemini whenever you upload a new client report and the Features document:

Act as my Linku2 Hibiscus Coast marketing assistant. I have attached a Client Report and our 2026-27 Features Schedule.

Your Task: Create a 12-week (3-month) marketing schedule for this client starting from [INSERT DATE HERE].

Guidelines to follow:

1. Plan Entitlements: Identify the client's SMART Plan (Standard, Premium, or Deluxe) from the report and allocate content based on their 6-month term benefits.
2. Explicit Dates: In the schedule table, you must include:
   • The Actual Date for every Social Media post (Facebook, Instagram, LinkedIn, and GBP).
   • The Publishing Start Date for every Classified Ad.
   • The Alignment Week for Blog Posts (linked to the Feature promotion dates).
3. Classified Ads: Wording keep brief and punchy with a CTA keep to approximately 3 sentences but can add relevant bullet points per ad.
4. Tone: Use a professional, warm, and neighborly tone tailored for the Hibiscus Coast community.
5. Strategic Objectives: Include suggestions to improve the specific Google keyword rankings mentioned in their report.

Please provide a table with these dates, followed by the suggested wording for all ads, posts, and blog topics.

Why this works

• Consistency: It ensures every client gets the same high-standard "neighborly" tone you’ve established.
• Accuracy: It forces the AI to stick to the strict 3-sentence rule for classifieds and the specific 6-month benefit period logic.
• Strategic: It automatically looks at the keyword rankings in the report (like the No. 5 ranking for "car key replacement") and tries to boost them through the content.

Once you have the schedule copy and paste it into a document, save and upload to the client Board in their current term Task.

Schedule and Report to client

• Upload a copy of this report to the client Board task for this current advertising term.
• Then go and schedule any of the ads/socials you already can (eg all classifieds can be scheduled and social posts for up to 30 days ahead) - you will need to generate images for these (remember the size of images for those uploading on site). By doing this, when entering the action into the weekly task you can note if already scheduled to just check and add in the social sharing schedule - you may need to generate images in Gemini
• Then go and add all actions individually in the weekly tasks and note if already scheduled or not
• Finally, report to the client using template "CLIENT Report for new 3 month schedule" include a copy of the table of activities from the schedule

Note when scheduling use Gemini to create for you -

• Wording
• Images (eg social and blog banners)
• Keyword list
• Meta title and description